How to prepare and deliver a presentation. Roberto Cipolla. Department of Engineering portal7.info~cipolla. Importance of preparation. ▻ Structure of presentations. ▻ How to deliver a presentation. ▻ Language of presentations. ▻ Summary and tips. Good morning everyone and welcome to my presentation. First of all, let me . wirelessly transfer the correct English word or phrase to your mind. Do you think.
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To be able to do a presentation effectively in English, you will need to learn some skills and the appropriate expressions. The skills in English presentation cover. of your talk; and you'll give them a map of your presentation. Greeting the English. The same goes for abbreviations like the UN (United Nations) or GDP. PDF | It is difficult to go to any presentation without encountering the most elementary errors of conception and execution the patient.
Transcript Transcript: Melissa: Hi, everyone! Today I would like to talk about how to become the most popular teen in school. Firstly, I think getting good academic results is the first factor to make you become popular since, having a good academic result, your teacher will award you in front of your schoolmates. Then, your schoolmates will know who you are and maybe they would like to get to know you because they want to learn something good from you. Secondly, I think participating in school clubs and student unions can help to make you become popular, since after participating in these school clubs or student union, people will know who you are and it can help you to make friends all around the school, no matter senior forms or junior forms. In conclusion, I think to become the most popular teen in school we need to have good academic results and also participate in school clubs and student union. Thank you!
Experiment with three-dimensional charts, cartoons, interesting typefaces - anything to catch your audience's attention. Then make brief comments only. Point to the relevant parts of the visual as you speak. If you want to say more, switch off your projector to do so.
Be comfortable with your own abilities. Don't do anything that feels unnatural for you, just because it works for someone else. Treat questions as an opportunity to get your message across better. Look at the audience and deliver your final words slowly and clearly. Pause, let your words hang in the air a moment longer, smile, say Thanlc you and then sit down. I gerring starred Introductions TASK 1 Below you will find two alternative ways of introducing yourself and the subject of your presentation - one fairly formal, the other more friendly.
At each stage choose the expression you would feel more comfortable using and highlight it. OK, let's get started. Good morning, ladies and gentlemen. Morning, everyone. On behalf of. Thanks for coming. My name's For those of you who don't know me already, As you know,:. I'm responsible for. I'm in charge of. This morning I'd like to What I want to do this morning is If you have any questions you'd like to ask, Feel free to ask any questions you like I'll be happy to answer them.
How happy would you be taking questions a during your presentation b at the end? TASK 2 Now put together an introduction of your own using some of the expressions you chose above. Remember how important it is to be totally confident about this part of your presentation.
Complete them using the words given. Combining the sentences with the number 1will give you a complete introduction. Then do the same with those numbered 2 etc. The cassette provides a good model for you. Use it to check your answers after you have done the exercise. Good morning, everyone. I'm your name.
This morning I'm going to be: Highlight all the verb phrases above, eg. Notice it is not the verb alone, but the whole phrase you need to learn.
Then present your introduction. Perhaps we should begin. I'm And, as you know, I And then I'll go on to -highlight what I see as the main -put the situation into some kind of perspective -discuss in more depth the implications of -talk you through -make detailed recommendations regarding The first one has been done for you as an example. Nothing has been finalized as yet. We can't rely on government support for much longer. What do you think each presentation was about?
Did you know that Japanese companies spend four times more on entertaining clients in a year than the entire GDP of Bulgaria? You could download General Motors for the same money. How would you go about promoting your product?
According to the latest study, by only one in every four people in Western Europe will be going to work. And two will be old age pensioners. When I think about creativity, I'm reminded of the man who invented the microwave oven.
He spent years messing around with radar transmitters, then noticed the chocolate in his pocket was starting to melt! Statistics show that in the last ten years more people have legally emigrated to the United States than to the rest of the world put together - about half a million of them a year, in fact.
Now, over ten years, that's roughly equivalent to the population of Greece. Have you ever wondered why it is that Americans are easier to sell to than Europeans? And why nine out of ten sales gurus are American? You have? Well, if I could show you what stops Europeans downloading, would you be interested? That means he's currently making more money than Volkswagen.
How many people here this morning hate going to meetings? Just about everybody, right? Well, imagine a company where there were never any meetings and everything ran smoothly.
Do you think that's possible? Have you ever been in the situation where you've had to negotiate with the Japanese? And they hated it. It turned out yeah sounds like no in Japanese! Whatever technique you choose, prepare your opening carefully. You should always know exactly how you are going to start. When you want to make your next point. When you want to change direction.
When you want to refer to an earlier point. When you want to repeat the main points. When you want to give a wider perspective. When you want to do a deeper analysis. When you just want to give the basics. When you want to depart from your plan. When you want to finish your talk. Listen to your cassette or your teacher. When you hear an instruction, for example, make your next point, write the correct phrase: Complete the following signpost phrases and sentences using the notes to help you.
Say them first. Then write them down. Present the signpost sentences above until you feel comfortable saying them. Sort out the problem and continue.
Here are the eight most common problems people face. Match what you think with what you say: I've got my facts wrong! So, let's just recap on that. Too fast! Go back. So, basically, what I'm saying is this.. I've forgotten to say something! Sorry, what I meant is this Too complicated!
Make it simple. Sorry, I should just mention one thing. I'm talking nonsense. So, just to give you the main points here How do you say this in English? Sorry, let me rephrase that. Try again. Sorry,what's the word I expression? I'm running out of time! Sorry, perhaps I didn't make that quite clear. Notice how some of the words are stressed in each phrase. Repeat the phrases until you feel comfortable saying them. TASK 2 Knowing how to get out of difficulty in a presentation is essential.
If you learn these expressions by heart, you will be able to do it automatically and, therefore, confidently. Listen to the following problems and use the correct survival phrase.
Facts wrong! Forgotten something! Talking nonsense! Don't know the English! Sounds wrong! No time! Repeat this activity several times until you can do it automatically. Write out the following sentence fragments in the correct order to make complete presentation extracts.
The vertical axis and the horizontal this graph. As you can shows turnover in millions of dollars curve for a young company in the early axis represents the years to EXTRACT 2 productivity of our European levels in the Netherlands, shown looking at very clearly plants, and gives you some The graph we're here, exceed the rest idea of how far production demonstrates the comparative EXTRACT 3 products.
Let's take a closer which shows the current growth sector I'd like you position of six of our leading movement in the high to look at this chart, look for a moment at product Now underline the most useful expressions used to introduce visuals and highlight key points. Complete them using the following words: I'd like you to think 3. TASK 2 These expressions comment on important information in a visual. If As Whatever Whichever However 1. TASK 3 These expressions interpret important information in a visual.
I'm sure the 3. I'd like us to look at, I'd like us to focus our attention on etc. TASK 4 In the box below prepare a visual which is relevant to your work, company or interests. Present it several times, using the suggested expressions to help you. Here we can see And the Highlights and Comments I'd like us to look at As you can see, I'd also like to draw your attention to If you look at it more closely, you'll notice Complete them by adding the vowels a, e, i, o and U.
Which of these verbs are irregular eg. Which can be both a verb and a noun eg. Which can be changed into a noun eg.
Which of the words above mean more or less the same as the following: Now reewrite the sentences above using a noun instead of a verb: There was a n. Complete it using the words given in the lists. As you can see, the overall trend is 2 with the index finishing up 3.
This trend, however, can't hide the fact that there was a fall 5. We'll be looking at the reasons for this unexpected dip in a moment. Again, though, overall performance has been good, the CAC putting on roughly points over the three-month period, peaking The early trend was decidedly 1.
In fact, the MIBTel had already fallen 2. It then fluctuated In mid-February it was well 1. But by the end of March it was way 3. And it's still well TASK 2 Now try to remember some of the phrases from the presentation which could be of use to you: The European Make a few notes on each before you present them. You don't need to describe the visuals in detail.
Give approximate figures and point out the overall trends and developments. Change them into what you might say in a presentation, using and, because and to. Remember to change noun phrases into verb phrases where possible. The first words are given: TV coverage of the launch led to a significant increase in customer response rate. The launch, There has been a dramatic fall in operating costs as a result of last year's efforts.
Operating costs Product modifications may be needed in order to remain internationally competitive. Market entry was successful due to our competitive pricing strategy. Investment was increased so as to take advantage of the upturn in the economy. The slowdown in growth was caused by a loss of corporate confidence. Don't worry about quoting precise dates and figures, but pay particular attention to the language of cause, effect and purpose.
Remember, and, because and to are usually the only words you will need. The graph has labels to help you. Where does the stress come in words ending in eion al , and -ian? Can you think of any similar words? TASK 2 Do the same with these: Where does the stress come in words ending in eic al?
TASK 3 Do the same with these: Where does the stress come in words ending in -ient, pience and eiency? Where does the stress come in words ending in -ial and eual? Where does the stress come in words ending in -ible, -ity and -ify? Where does the stress come in words ending in -ious, -eous and -uous? Where does the stress come in words ending in -ee? TASK 7 Keep a record below of 10longer words you use a lot in your work or field of interest.
Mark the stress in each word and make sure you know exactly how to say it. They are all noun-noun partnerships. Three of the word partnerships above are different. Which ones? Now do the same with these verb-noun partnerships: Which word is usually stressed in verb-noun partnerships? Do the same with these adjective-noun partnerships: Which word is usually stressed in adjective-noun partnerships?
Which word is usually stressed in noun-and-noun partnerships? USA 2. CIA 5. FBI 6. IBM 7. IMF 8. CNN 9. BBC UAE GDP Which letter is usually stressed in the examples above? Do you know what they mean? Which ones are used in your country? Underline the stressed words, 1.
Write their equivalents in your own language.
There's one area of business where the best will always find a job. And it's so vital to the economy that its future is almost guaranteed. The true professional in this field has nothing to fear from technology or the changing marketplace. In fact, they can virtually name their own salary as they provide an essential service, without which most companies would simply go out of business. I'mtalking, of course, about selling. Read the extract aloud. If you can, record yourself. How does it sound?
What problems did you have? Listen again and highlight the stressed words. Now try reading the extract and record yourself again. Compare recordings. Notice how the stressed words tend to be nouns and verbs - the content words. Notice also how it is generally better to pause after stressed, not unstressed, words. If the free market is so efficient, why, in terms of its environmental consequences, is the global economy so inefficient?
The answer is simple. Marketers are brilliant at setting prices, but quite incapable of taking costs into account. Today we have a free market that does irreparable damage to the environment because it does not reflect the true costs of products and services. The proposals I will be outlining this afternoon all concern, in one way or another, this fundamental flaw in the free market system.
Read it aloud. Remember to: Which sounds more emphatic? Which do you prefer? Read each version aloud. Which version do you think sounds better? I have two 'golden rules'. First, I make sure that departments interfere as little as possible in each other's Try mixing large and small chunks.
Try pausing after single words like but, so and first. Each contains a statement which can have two completely different meanings, depending on how you say it, The meanings are explained after each one. Chunk each statement according to what it means.
We attended the conference on trade tariffs in Japan. The trade tariffs conference was in Japan. The conference was about Japanese trade tariffs. Those who sold their shares immediately made a profit. But those who didn't sell immediately,didn't make a profit.
All those who sold their shares made an immediate profit. The Germans who backed the proposal are pleased with the results. The Germans backed the proposal and are pleased with the results. But the Germans who didn't back it, aren't. It's time to withdraw the economy models which aren'r selling. All the economy models should be withdrawn because they aren't selling.
It's time to withdraw the economy models which aren't selling. So that we can concentrate on the economy models which are selling.
Half the world doesn't know how the other half lives. Ignore Ignore everything What is this thing. What is this thing called What everything I'm telling you. I'm telling you. The British will never agree to that.
But the Germans just might. Not in a million years. Sales are up on last year. But profits have hardly moved at all. But then that was a particularly bad year. We may not get the whole contract. But we'll get a good part of it. But someone will. The market may be growing. But our market share certainly isn't.
But, then again, it might just be a seasonal fluctuation. I think we're making progress. But some of you may not agree with me. But it's very difficult to say at this stage. We haven't seen a massive improvement yet. But we soon will. Our products sell in Sweden. But they don't sell in Denmark.
But they don't sell enough. It's hard to break into Korea.
But not impossible. But harder still to break into Japan. There are three points I'd like to make. And all three concern senior management. And then I'll hand you over to David. Which of the following chunked statements don't work? They are all famous business quotes. In the first one it is c which is wrong. The person who never made a mistake never made anything. Management problems always turn out to be people problems. Big companies are small companies that succeeded.
Hard work never killed anybody, but worrying about it did. Ideas are like children. Your own are wonderful. The best advertisement is a good product. TASK 2 Now present the following. Experiment with changing the pace, 1. This has never ever happened before. We keep getting the same result - time after time after time. Believe me, we will win the business - it's only a matter of time.
If we'd known then what we know now, we'd never have gone ahead. We were number one then. We're number one now. And we always will be. Notice how the speaker keeps their voice up or level in the middle of statements, and lets it drop at the end: TASK 2 Present the above extract until you are happy with the way you sound.
Compare your version with the one on the cassette. Present them, paying particular attention to pausing, stress and the rise and fall of your voice. Remember that in a presentation it is better to vary your voice too much rather than too little. Luck is what happens when preparation meets opportunity. The easier it is to do, the harder it is to change. Teamwork is twice the results for half the effort.
Don't let what you can't do interfere with what you can. Humor is alwaysthe shortest distance between two people. Anyone can make a mistake, but to really mess things up requires a computer. People always have two reasons for doing things: People who think they know it all are a pain in the neck to those of us who really do. An expert is someone who knows more and more about Iess and Iess until he knows everything about nothing.
The human brain starts working the moment you are born and doesn't stop until you stand up to speak in public. Do you have similar sayings in your own language? NB No 5 is an American quotation.
Look at the following contrasts. Notice how your voice tends to rise when you make a positive point and fall when you make a negative one.
We're doing well in Europe, but not in the Middle East. Turnover is down, but productivity is up. And for the second year running. In Mexico we're number one, in Argentina we're number one, in Chile we're number one, but in Brazil we're nowhere. With practice, you will be amazed at how much clearer and more fluent you sound. A good way of getting into the habit of chunking is to write out parts of your presentation as you would present them and then read them aloud.
Note that this extract is recorded. Use the recording only when you reach unit 3. Now go back and decide where you would pause for best effect. Remember, longer chunks sound more fluent; shorter chunks, more emphatic. Then compare your version with the one below: I a global marketing phenomenon. The world's most popular drink is water. You probably knew that already. After all, it's a basic requirement of life on earth.
But did you know that the world's second most popular drink is Coke? And that the human race drinks six hundred million Cokes a day? Now, let's just put that into some kind of perspective. It means that every week In fact, if all the Coca-Cola ever consumed was poured over Niagara Falls instead of water it would take nearly two days to run dry. The brand name alone is worth thirty billion dollars.
And that's what makes Coca-Cola And that the human race drinks six hundred million Cokes a DAY? BASK 2 Now sound script an extract from a presentation of your own. If you have an overhead projector, copy the text onto a transparency, project it and present it from the screen. This is easier to deliver well because you need to look up, not down at a piece of paper. Ask a colleague to listen to you and tell you what they think. Continue until you feel comfortablewith the pacing, rhythm and stress of natural spoken English.
Basic Techniques Simple techniques to help you communicate your message to maximum effect "It's nice to see so many of you, but I've only got 20 samples. It's been an exceptional year. It's difficult to see what the underlying trend is. We'll get the price we want in the end.
We don't see any need for further injections of cash. They promised to have the feasibility study completed by now. Have we or haven't we enjoyed ten years of sustained growth? I'd just like to say that we'll be reviewing the whole situation in six months' time. Look, we've been through all this before and we aren't going through it all again.
We offered them an apology and we'd hoped that would be the end of the matter. We were hoping to reach an agreement by May, but that isn't going to be possible now. We appreciate the need to take risks, but we have our shareholders to think of too. We understand the pressure you're all working under, but we've got a business to run, you know. We weren't aware of any change in the bank's circumstances, but I think we should have been informed. Read the extracts aloud until you are happy with the way you sound.
First, decide where you could add extra emphasis. Then write in the intensifiers given at the end of the sentence. We're doing well now.
But how can we do better? The project is underfunded. A whole, badly 3. It's obvious that we made a mistake. It works out cheaper to take on casual workers. I'm aware that it's been a disaster from start to finish. I'm certain that we're in a better position now.
There's no hope of reaching our targets by the end of phase two. There's been a decrease in demand, and yet sales are up on last year. We shouldn't be neglecting a lucrative market.
There's no chance of making progress. It's going to be too expensive to re-equip the factory. It's difficult to know whether the figures are going to improve. We can't be expected to manage on a tiny budget. It's ridiculous. It's too late to do anything about it. We strongly a.
We totally b. We deeply c. We freely d. We sincerely e. We enthusiastically f. We utterly g. We readily h. We categorically i. We fully j. We positively k. We honestly 1. Stress the adjective, 2, Then stress the qualifier particularly, hardly etc.
What's the difference in effect in each case? The results were particularly disappointing. The risks are extremely high. The figures are hardly encouraging. The project is almost complete. We all know that this is a really difficult market. I'm afraid their initial offer was totally unacceptable. The following table shows examples of language for each of these functions.
You may need to modify the language as appropriate. The body is the 'real' presentation. If the introduction was well prepared and delivered, you will now be 'in control'.
You will be relaxed and confident. The body should be well structured, divided up logically, with plenty of carefully spaced visuals. Questions are a good opportunity for you to interact with your audience. It may be helpful for you to try to predict what questions will be asked so that you can prepare your response in advance. You may wish to accept questions at any time during your presentation, or to keep a time for questions after your presentation.
Normally, it's your decision, and you should make it clear during the introduction. Be polite with all questioners, even if they ask difficult questions. They are showing interest in what you have to say and they deserve attention. Sometimes you can reformulate a question. Or answer the question with another question. Or even ask for comment from the rest of the audience.
Learn English: Presentations The Presentation This page is about the actual presentation itself as opposed to other aspects of giving presentations in English. Now that we've covered the presentation structure, we will conclude with a review of what we have learned For all ages and levels. Get this guide to English phrasal verbs and improve your understanding and vocabulary. Good morning, ladies and gentlemen Good morning, gentlemen Good afternoon, ladies and gentleman Good afternoon, everybody.
I am going to talk today about The purpose of my presentation is to introduce our new range of To start with I'll describe the progress made this year. Then I'll mention some of the problems we've encountered and how we overcame them. After that I'll consider the possibilities for further growth next year.